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cre·a·tive

Having or showing an ability to make new things or think of new ideas.

af·fair(s)

An event or sequence of events of a specified kind or that has previously been referred to.

Wedding

Full wedding Planning and Design

Full Wedding Planning & Design For the couple who would like Creative Affairs Team to help with the entire wedding planning process and manage every detail of the wedding day. Our team will work diligently with you to ensure that every detail you can imagine is carefully attended to.

Pre-Wedding Services Summary

~ Initial meeting to discuss wedding details (style, colour scheme, location and budget)

~ Unlimited emails and phone calls

~ Provide etiquette guidance

~ Create and manage a detailed wedding budget based on client specifications

~ Provide referrals for bridal gown boutiques, Officiants, transportation, hair & make-up,

tuxedos, etc.

~ Vendor referrals (Creative Affairs does not accept commissions "kick backs" from

vendors- All discounts and savings are passed on to the client)

~ Set up and attend vendor meetings based on client’s needs

~ Confirm wedding date availability with vendors selected

~ Negotiate vendor’s contracts for the best pricing

~ Review vendor contracts before finalized

~ Attend menu selection/banquet set up meeting with catering manager and client

~ Create and maintain vendor payment schedule

~ Provide monthly reminders of all vendor payments and amounts due

~ Create and maintain Master task list

~ Create and maintain monthly task list

~ Assist in selecting and booking event location

~ Confirm final number 3 weeks prior to wedding (or when requested by vendors)

~ Continual contact with vendors based on changes to plans throughout the planning

process and confirm arrival times

~ Communicate to vendors the venue’s procedures for unloading, set up and tear down

~ Monthly planning sessions

~ Assist with the selection of favours, bridal party gifts and welcome baskets

~ Follow up with all vendors prior to wedding day to confirm all details, delivery times,

rental items, etc.

~ Develop and distribute detailed wedding day itinerary 1 week prior to the wedding

~ Distribute final payments to vendors

~ Attend final seamstress appointment to discuss bustling

~ Assemble and mail invitations (addressing envelopes and postage extra)

~ Research Hotel accommodations & block of rooms for out of town guests

~ Place orders for any rental items

~ Assist with wording and selection of stationery for invitations, menus, escort/place

cards, custom table numbers

~ Assist Officiant with ceremony rehearsal with bridal party and family

Wedding Day Service Summary

~ Assist bride, groom, and bridal party

~ Coordinate with wedding day vendors and assist, if needed

~ Distribute payments to vendors

~ Organize and set up any photos, meal place cards, bridal portrait, cake cutting items,

guest book, and pen etc.

~ Decorating the ceremony and reception sites within limitations describe here (decor to

be supplied by client)

~ Transport items from ceremony to reception

~ Set-up and tear-down of rental pieces (Limitations apply)

~ Deliver drinks, food, and snack trays to bridal party prior to event (cost of items to be

incurred by client)

~ Distribute (and pin) wedding flowers

~ Bustle wedding gown

~ Oversee venue decor to ensure that setting is laid out in keeping with couple's wishes

~ Ensure timeline is followed according to plan

~ Coordinate all reception activities

~ Provide wedding day emergency kit

~ Troubleshoot when needed

After Ceremony Activities

~ Prepare cake and meal for couple to take from reception, if desired

~ Distribute tossing items and line up guests

~ Load gifts and keepsakes left after reception in designated car

~ Attend reception and ensure clean up is completed

~ Return tuxedos

~ Return small florist and rental items (weight limits apply)

~ Deliver wedding gown to cleaners or other desired location

~ Deliver wedding bouquet to preservation company.

$3000

Price does not include H.S.T and is based on a maximum 250 guests

Photo by: judyjakusz.com

Finishing Touch

Finishing Touches & "Day Of" Coordination

Is designed for clients who have planned most of the wedding but need a little professional polish to make everything flow. Creative Affairs will assist with vendor referrals, attend some vendor meetings provide unlimited professional advice and manage the details of the wedding day.

All services listed under "Day Of" Coordination package AND:

~ Detailed meeting to discuss your wedding plans, theme, design concepts and budget

~ We request and review copies of all contracts to help with the flow of your timeline in

addition to reminding you when your balances are due.

~ Ongoing access to The Creative Affairs Team for professional advice and guidance with

unlimited consultation via emails and phone calls

~ Set up and attend 2-3 meetings with vendors still not hired or secured

~ Assist with wording and proofing of stationery for invitations, menus and place cards

~ Assist with the selection of favours

~ Attend menu selection/tasting with client

~ Preparing a timeline of events for the ceremony and reception

~ Review all vendor contracts provided by client and or vendors

~ Handle final payments and gratuities to vendors (provided by client)

~ 8 hours onsite coordination and management on wedding day

~ Provided wedding day emergency kit

~ Includes 1 Assistant

$1800

Price does not include H.S.T and is based on a maximum 250 guests

"Day Of" Coordination

Is designed for clients who wish to plan the entire wedding themselves but would like to relax and enjoy their wedding day. This package is for help in the final phase of organization and flow of the wedding day.

This service starts 2 months prior to the wedding date and includes unlimited consultation via Email and Telephone from the date of signing the contract.

During the 2 months prior, two meeting with the client to cover the following:

1st Meeting

~ Consultation with client to establish expectations and vision of the wedding day

~ Start preparing a timeline of events for the ceremony and reception

~ Review all vendor contracts provided by client and or vendors

2nd Meeting

~ Final detail meeting with client, meet at venue if available

~ Unlimited emails and phone calls

~ Review and proof BEO (Banquet Event Order) provided by the catering venue manager

~ Attend Banquet meeting/menu tasting with catering Venue if meeting has not already

occurred

~ Contact all vendors for arrival time and communicate venue’s procedures for unloading,

set up and tear down policies

~ Confirm all vendor orders and quantities of rental items

~ Prepare and distribute client approved timelines to all vendors 1 week before wedding

date

~ Work with Officiant in coordinating ceremony and rehearsal with bridal party and family

~ Attend rehearsal

~ Communicate with musicians/DJ on ceremony song selection and cueing wedding party

for processional

~ Work with banquet staff regarding set up and compliance of floor plans

~ Distribute flowers and pin corsages

~ Direct Ushers with seating and program distribution

~ Bustle wedding gown

~ Set up seating cards, menus, favours, guest book, gifts, cake cutting items, etc.

~ Work with DJ to establish timing for grand entrance, first dance, cake cutting, and

bouquet/garter toss

~ Prepare cake and meals for client to take from reception

~ Assist loading gifts and keepsakes after reception into designated vehicle

~ 8 hours onsite coordination and management on wedding day

~ provided wedding day emergency kit

~ Includes 1 Assistant

$875

Price does not include H.S.T and is based on a maximum 250 guests

Weddings

Full Wedding Planning & Design

Finishing Touches & "Day Of"

"Day Of" Coordination

Corporate

Corporate Events

Why use your boardroom and staff to plan your corporate events when Creative Affairs can do it for you!

For the past 5 years, Creative Affairs has been exceeding the work of conventional event planning companies in Toronto. Our talented team of planners have amazed our clients with the utmost impressive corporate galas and events. Each affair is customized to suit your company’s budget and sense of style, leaving your guests awestruck. We specialize in holiday galas, special events, product launches and team building events. Our goal is to ensure that our client’s ideas are masterfully incorporated into an unparalleled expression of their vision. We will orchestrate every detail of your event, eliminating stress and freeing up your staff to do what they do best-taking care of your clients.

Occasions

Whether you are hosting a gathering for your favourite cause, Birthday or Anniversary party, Holiday Gala or Baby Shower our team will handle as many details of your event as you wish.

We have established long-standing relationships with some of the finest and most talented vendors in the industry, this means saving you valubale time and money.

Gallery

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About Us

Charlene and Her Team

Planning events since 2002, Charlene Grantis is the Owner and Lead Planner of Creative Affairs. The Oakville based company designs and coordinates prestigious events, weddings and corporate galas across the GTA.

Charlene and her team come to you with backgrounds in merchandising, purchasing and design which allows them to produce innovative, design-led events.

Charlene has established long standing relationships with some of the finest and most talented vendors in the industry; saving you valuable time and money.

Q and A

Planning A Wedding or Event?

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Q and A

Coming soon...all the answers to your wedding and event planning questions.

Contact

Although we are not currently hiring, we welcome resumes at all times. Please feel free to submit your resume. All resumes are kept on file for consideration for up to 12 months.

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